It’s likely you don’t look at or think about your employee handbook and policies as often as you should. Although, as frustrating as it may seem, with the evolving nature of employment laws it’s imperative you periodically revisit your policies and make changes as needed. Often, those who do an internal review have issues evaluating the articles objectively and would benefit greatly from using an outside source.
Evolving Employment Law
As local, state and federal employment laws and requirements become more complex, adherence is often challenging. The understood policies and company culture may be implicitly agreed upon, but to enforce them, they need to be explicitly stated and outlined in the policies and handbook. In addition to this, the physical size and location of your offices can impact what policies you must follow. Larger corporations must provide certain benefits to their employees and different states have different legal provisions that are required to be followed such as paid versus unpaid sick leave and the various drug laws.
Risky Phrases and Vague Language
Another aspect of your policies and handbook to revisit is the syntax that is used. Frequently, subjects mentioned are too broad or left undefined leading to gray areas in what is acceptable. This is often the case with social media policies and other implicit rules and regulations. When having a review, getting a pair of fresh eyes on the packet can help eliminate these issues and improve enforceability.
State and Federal Compliance
As mentioned before, different state and local governments vary on some of the biggest rules and regulations in Human Resources. Knowing which guidelines to follow is an important part of your compliance reviews, including up-to-date information on ADA, equal employment, and nondiscrimination laws.
If you do not think your HR team has the time or the experience to evaluate your employee policies and handbook, we can help. Ewell & Associates has more than a decade of HR leadership experience, including maintaining and updating HR compliance, policies, and handbooks. We can provide you with the tools you need to ensure your policies and handbook remain compliant. Contact us today at 202-997-6058 to learn more.